Interface

Table of contents

Choosing the interface
Default interface
My Nozbe interface
Adjusting the interface

Choosing the interface

When you open Nozbe for the first time, you can choose how to set up the app: for work, or for personal use.

If you decide that you want to use Nozbe for work, the app will show you the default interface. This interface is designed with teams in mind, and will show you features for team collaboration.

If you select the personal use, the app will show you a simplified My Nozbe interface for solo users.

You can also choose the interface type when creating a new space:

Hitting “Create a New Space” will set up your space with the default interface, while choosing “Create a Personal Space” will enable the simplified My Nozbe interface in it.

💡 Hint: If you select the “Personal use” option, and later on decide that you want to use that space to work with your team, Nozbe will automatically switch the interface to the default one when you invite your first space member.

Default interface

This is the default interface. If you decided to invite people to your space or were invited to one, Nozbe will look like this.

1. SPACES This panel shows you spaces that you own or have been invited to. Tap on a chosen space’s avatar to open the space. Hit the “Manage” button to create a new space, or join an existing one.

2. SEARCH and MAIN MENU Hit the magnifying glass icon to open Nozbe’s search engine. Here you can look up tasks, projects, people, comments, tags and sections.

Tap on the gear icon to open the main menu. Here you can manage your subscription, access settings, or log out from Nozbe. In Settings, you can edit your profile, change your password and email address, adjust notifications settings, or enable integrations.

3. PRIORITY The list of tasks that you consider your priorities; you decide what shows up here by marking tasks with a star.

4. INCOMING Here you’ll find all the tasks that require your attention: tasks that have been assigned to you, in which you were @mentioned, due and overdue ones, with triggered reminders, as well as tasks added via email or via Quick Add. You decide what to do with them. You can read them and mark them as Reviewed, or you can add a star to them and move them to your Priority list. This view is your control center – visit this view regularly to be up to speed.

5. ACTIVITY Here you’ll see all the changes that have occurred in the projects you follow: new comments, new tasks, reactions to your comments, etc., as well as the newly created projects.

6. SINGLE TASKS Here you can add all the tasks that don’t fit into any other project. By default, only you can see them.

7. CALENDAR A view that shows you all tasks with a due date set in a form of a calendar.

8. MESSAGES This view allows you to communicate with your space members using direct messages.

9. FAVORITES Here you can add your favorite views that you’d like to have quick access to. These could be projects, but also people, tags, or templates.

10. ACTIVE PROJECTS This list shows you all active projects you have access to. Click on a project to open it. Follow it to see it on a “Followed projects” list.

11. MORE This list contains a few useful views:

- FOLLOWED PROJECTS If this list is not pinned to the sidebar, you will see it here. This list contains projects that you decided to follow. Nozbe will notify you about progress made in followed projects in the Activity view.

- ACTIVE PROJECTS If this list is not pinned to the sidebar, you will see it here. This list shows you all active projects you have access to. Click on a project to open it. Follow it to see it on a “Followed projects” list.

- TAGS Use them to group the somehow related tasks from various projects.

- SPACE MEMBERS Here you’ll see all the people within your space and the projects and tasks they are working on. As a space owner, you can manage your space members in this view.

- PROJECT GROUPS A quick access to groups of similar projects.

- TEMPLATES Here you can create and access project templates. They are useful for handling procedures or recurring projects.

12. HELP Hit this button to open the help and contact menu. Here you can choose one of a few options:

“Contact us” - opens a contact form you can use to reach our Customer Support,
“Help page” - opens our help page containing articles about Nozbe’s features,
“Keyboard shortcuts” - shows you a list of all keyboard shortcuts available in the app,
“Show the app tour again” - allows you to learn about Nozbe from our app tour one more time.

13. VIEW’S DETAILS Hit the “…” icon to access current view’s details panel and manage it.

14. FILTERS Here you can enable various filters and sorting options, as well as look for specific tasks by filtering that view by name.

15. ADD TASKS Use the “+” button to add new tasks, files, or sections to a current view.

My Nozbe interface

If - after opening the app for the first time or creating a new space - you decided that you’d like to work alone, the app will show you the simplified My Nozbe interface with hidden collaboration features.

1. SPACES This panel shows you spaces that you own or have been invited to. Tap on a chosen space’s avatar to open the space. Hit the “Manage” button to create a new personal space, or join an existing one.

2. SEARCH and MAIN MENU Hit the magnifying glass icon to open Nozbe’s search engine. Here you can look up tasks, projects, comments, tags and sections.

3. PRIORITY The list of tasks that you consider your priorities; you decide what shows up here by marking tasks with a star.

4. INCOMING Here you’ll find all the tasks that require your attention; tasks that are due, overdue, with triggered reminders, as well as tasks added via email or via Quick Add. You decide what to do with them. You can read them and mark them as Reviewed, or you can add a star to them and move them to your Priority list. This view is your control center – visit this view regularly to be up to speed.

5. CALENDAR A view that shows you all tasks with a due date set in a form of a calendar.

6. SINGLE TASKS Here you can add all the tasks that don’t fit into any other project.

7. FAVORITES Here you can add your favorite views that you’d like to have quick access to. These could be projects, but also tags, or templates.

8. ACTIVE PROJECTS This list contains all your active projects.

9. MORE This list contains a few useful views:

- ACTIVE PROJECTS If this list is not pinned to the sidebar, you will see it here. Here you will find all your active projects.

- TAGS Use them to group the somehow related tasks from various projects.

- MEMBERS In the My Nozbe mode, you are the only member of your Nozbe space. If you choose to invite someone to your space, you can send them an invitation from this view.

- PROJECT GROUPS A quick access to groups of similar projects.

- TEMPLATES Here you can create and access project templates. They are useful for handling procedures or recurring projects.

10. HELP Hit this button to open the help and contact menu. Here you can choose one of a few options:

“Contact us” - opens a contact form you can use to reach our Customer Support,
“Help page” - opens our help page containing articles about Nozbe’s features,
“Keyboard shortcuts” - shows you a list of all keyboard shortcuts available in the app,
“Show the app tour again” - allows you to learn about Nozbe from our app tour one more time.

11. VIEW’S DETAILS Hit the “…” icon to access current view’s details panel and manage it.

12. FILTERS Here you can enable various filters and sorting options, as well as look for specific tasks by filtering that view by name.

13. ADD TASKS Use the “+” button to add new tasks, files, or sections to a current view.

💡 If you decide that you no longer want to work alone and you invite someone to your space in Nozbe, the interface will change to the default one, enabling the previously hidden collaboration features.

Adjusting the interface

There are several ways you can adjust your app’s interface.

If you’d like to always have a certain project group at hand, you can choose to show it in the sidebar.

To do this, tap on the “…” icon next to the group’s name and choose “Show in sidebar”. The project group will now appear in the app’s sidebar.

You can also choose to display multiple groups in the sidebar, and change their order there by dragging and dropping them up or down.

Collapsing lists

You can collapse or minimize all the lists (Favorites, Active Projects, Followed Projects, and More). To do so, use the up/down arrow visible on the right side of the group name.